PIC2 Management System

João Filipe de Carvalho Ferreira

Key information

Authors:

João Filipe de Carvalho Ferreira (João Filipe de Carvalho Ferreira)

Supervisors:

Pedro Tiago Gonçalves Monteiro (Pedro Tiago Gonçalves Monteiro); Alberto Abad Gareta (Alberto Abad Gareta)

Published in

October 31, 2025

Abstract

The PIC2 Management System aims to enhance the management of the 2nd Cycle Integrated Project in Computer Science and Engineering (PIC2) course at Instituto Superior Técnico (IST). This dissertation presents the design and implementation of a centralized web platform integrated into the Department of Computer Engineering Management System (DMS) to automate and streamline the PIC2 workflow. This thesis formalizes the existing process through a structured analysis using Business Process Model and Notation (BPMN) and incorporates functionalities for proposal management, student status tracking, and submission of project deliverables. Discussions with stakeholders guided the requirements gathering process, and based on collected insights, the application was developed iteratively, ensuring continuous validation of features and alignment with user needs. The system was evaluated through usability testing involving coordinators, professors, and students, achieving high satisfaction scores on the System Usability Scale (SUS). Technical evaluation confirmed the platform’s reliability under load and its maintainability, validated through automated testing and SonarQube analysis. Results demonstrate significant improvements in efficiency, reducing manual effort and eliminating redundant administrative tasks. The proposed solution provides a scalable and maintainable foundation for the digitization of the PIC2 management process, with potential applicability to other project-based courses at IST.